Productivity Tools
Build a project management and collaboration tool
Kliv is an AI app builder. Describe your project phases, approval gates, client access, files, and punch lists, and it builds a custom project management and collaboration tool on your own domain.
Just enter your idea into the text box and AI will build it for you
What is Kliv?
Kliv isn’t a project board you configure around someone else’s workflow — it’s an AI app builder that builds software for you.
You describe the app you need in plain words, and Kliv builds it: the database, the logic, the screens, the permissions, and the workflow. You own the result, run it on your own domain, and change it later by asking. It isn’t a template with a few custom fields.
On this page, that app is a project management and collaboration tool. Kliv builds all kinds of web apps; this is one example for teams whose work has phases, approvals, files, and clients.
Why build your own project tracker?
A fabrication shop can use a generic project board, but the board will not know its real rules. It will not know that a museum must approve revision C of the casework drawings before plywood is cut, or that the install date cannot move because the gala invitation has already gone out. When the tool cannot enforce those rules, the real project moves back into email.
Kliv builds the tracker around your phases, your approval gates, your files, and your clients. Because it is a real app on a real database, the rules are enforced instead of suggested.
What the tracker holds
Six parts of the shop’s work, each with a rule behind it.
Projects and phases
Design, fabrication, crating, and install each have their own gate. Fabrication cannot start while drawing approval is missing, because the phase checks the record.
Drawings and revisions
Every drawing lives in the file store with its revision history. Revision C replaces revision B in the record, so the shop floor sees one current set.
Approvals and change orders
A client approval is stored with a name and timestamp. A change order carries its price and sign-off before the work begins.
The punch list
Install issues are logged from the site with a photo, assigned, and closed with another photo. The project is not done until the list is empty.
Crews and calendar
The tracker knows who is in the shop, who is on site, and which install dates are fixed. The calendar reads the same project records as the rest of the app.
The client’s view
Each museum signs in and sees its own project: drawings, approvals, photos, and schedule. Other clients’ projects are out of reach at the database level.
An example: Lena’s exhibit fabrication shop
Here’s how one business might use it. It’s only an example — you would describe your own phases, approvals, clients, and handoff rules.
The project starts with a fixed install date
Lena creates the exhibit project with design, fabrication, crating, and install phases. Opening night is recorded as the immovable date, and the client gets a login the same day.
Drawing approval becomes a record
Casework drawings appear in the client’s view. The curator comments on revision B and approves revision C, with the approver and time saved on the project.
Change orders wait for sign-off
The client asks for the vitrine to be two inches taller. The change order includes the price and does not open fabrication until the client approves it.
Progress updates stop the status emails
Lena’s team posts scheduled progress photos every Friday. The client sees them in the portal instead of asking for another update by email.
The crew closes the punch list from the floor
During install, crew members log punch-list items with photos from their phones. Each item closes with proof, and Lena watches the list shrink from the shop.
The next project starts from history
When the exhibit is handed over, the project archives with drawings, approvals, change orders, photos, and the closed punch list. Similar work next year starts from searchable evidence.
Describe what you want to build
Kliv builds from your description, so the more detail you give, the closer the first version. Spell out your phases, gates, files, client access, and reminders. Here are three to build on:
Fabrication shop tracker
Phases, drawing approvals, change orders, and install punch lists.
“Build a project tracker for our fabrication shop. Use phases for design, build, crating, and install. Require client approval on drawing revisions before fabrication starts, track change orders with price and sign-off, and give each project an install punch list with photos before and after each fix.”
Agency campaign hub
Client review rounds and final asset delivery.
“Build a campaign hub for our creative agency. Give each client a private workspace with campaign timelines, review rounds for copy and design assets, approval records with timestamps, final asset downloads, and weekly email summaries for anything waiting on the client.”
Event production board
Venues, vendors, contracts, and run-of-show deadlines.
“Build an event production tracker for conferences. Track a timeline per event, vendor contacts and contracts, venue documents, payment due dates, and a run-of-show checklist that locks seven days before the event unless a producer approves the change.”
How it comes together
Client access is a database rule. Each client organization can only read rows that belong to it: its project, drawings, approvals, and files. A guessed link to another client’s project returns nothing.
Files stay with the project. Drawings, site photos, signed change orders, and punch-list photos live in the file store. Each file carries the same access rule as the project it belongs to.
Slack can be part of the workflow. When a gate opens or a client approves something, the shop channel gets the message. The connection uses credentials kept in a vault, not pasted into the app source.
The project can answer from its own records. Upload specs and correspondence, and a project agent can answer from them. Ask when the curator approved the case height, and it returns the approval record with the exchange logged on that project.
A tracker like this is often one of several internal tools a shop runs on the same data — quoting, scheduling, and equipment tracking. Kliv treats internal tools as connected apps, not isolated forms.
Common questions
What exactly is Kliv?
Kliv is an AI app builder. You describe the project management and collaboration tool you need, and it builds the working app: database, workflow, screens, permissions, and files.
Do I get a real app, or a template?
A real app. The phases, approvals, client views, files, and punch lists are built around your workflow, not placed into a fixed template.
Can I change it after it’s built?
Yes. You can ask for changes in plain words: add a phase, change an approval rule, add a client summary, or revise the punch-list flow.
If two clients use it, what does each login show?
Each client sees its own projects and nothing else. Row-level rules scope every read to the signed-in client’s organization.
How do drawing approvals work?
A drawing revision appears in the client’s view. The client approves it there, and the approval is saved with who approved it, which revision, and when.
Can phase gates depend on approvals?
Yes. A phase can stay closed until the required approval record or change-order sign-off exists.
Can the crew use it from a job site?
Yes. It is a web app, so the crew can log punch-list items from a phone, attach photos, and close items with proof.
Where do project files live?
Drawings, site photos, signed change orders, and other files live in the app’s file store and inherit the project’s access rules.
Can it notify Slack?
Yes. The app can send messages when gates open, approvals land, or other workflow events happen. Credentials are stored securely.
Can it answer questions from uploaded specs?
Yes. A project agent can answer from the project’s specs, correspondence, and records, and store the exchange on the project.
Can I use my own domain?
Yes. The app runs on your own domain and can be used as soon as it is built.
Can I move off Kliv later?
Yes. The code syncs to your own Git repository, so leaving is a git pull rather than a rebuild.
What happens when a project ends?
It archives with drawings, approvals, change orders, photos, and the closed punch list. The history stays searchable for the next similar job.
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Build the tracker your projects actually follow
Describe your phases, gates, client views, files, and site workflow in as much detail as you like. Kliv builds the project tracker around them.