Culture
Build festival organization tools
Kliv is an AI app builder. Describe your festival — vendor applications, stall assignments, sponsor invoices, the public stage program, and volunteer shifts — and it builds the organizing app on your own domain.
Just enter your idea into the text box and AI will build it for you
What is Kliv?
Kliv isn’t event software you configure from a fixed menu — it’s an AI that builds software for you.
You describe the app you need in your own words, and Kliv builds it: the data, the logic, the screens, and the public pages. What you get is a real web app that’s yours, on your own domain, and you can change it later by asking. It isn’t a template with festival colors added.
On this page, that app is a festival organizing system. Kliv builds all kinds of web apps; this page focuses on the records, approvals, maps, payments, and handover work a recurring festival needs.
Why build your own festival tools?
A recurring festival often starts over every year because the records live with whoever chaired the last committee: vendor emails, a stall map, sponsor notes, and lessons from last year.
Kliv lets the association describe the system it needs and keep that knowledge in one app. Vendor applications, insurance files, stall assignments, sponsor invoices, the stage program, volunteer shifts, and after-action notes all stay together, so the next committee starts from the record instead of a laptop handover.
What the committee hands over
Five kinds of records carry the festival from one year to the next.
Vendor files
Each vendor has an application, menu or craft list, insurance certificate, power needs, and attendance history. The yakisoba stall’s 30-amp requirement is recorded once and reused.
A numbered stall map
Spaces have sizes and hookups. A vendor assignment is a row with a uniqueness rule, so space 14 cannot be promised to two vendors.
The stage program
Acts, time slots, and tech notes live in the same records the public schedule reads. When the stage manager swaps two slots, the public page updates from that change.
Sponsors and invoices
Sponsor tiers at $600 and $1,500, logo files, invoice status, and recognition all stay together. A sponsor logo can appear on the site when the invoice is paid.
Festival memory
After-action notes, rain plans, no-shows, setup decisions, and handover notes stay in the app for the next committee.
An example: Aiko’s Sakura Street Festival
Here’s how one festival committee might use it. It’s only an example — you would describe your own festival, vendors, fees, sponsors, and schedule.
Vendor applications arrive complete
Aiko opens applications for the Sakura Street Festival. Vendors submit menus or craft lists, insurance certificates, and power needs before the committee reviews them.
Approvals create the map and the fee
When the committee approves a vendor, the app assigns a numbered stall and creates the $225 stall fee. If the vendor does not pay within ten days, the approval can lapse and the space becomes available again.
Sponsors get invoices and recognition
A sake brewery takes the $1,500 tier. The invoice goes out, the logo is stored on the sponsor record, and the sponsor strip can update when the payment is recorded.
The public program stays current
On festival day, the stage manager moves two acts after one group runs long. The public schedule reads the same rows, so the page updates without rebuilding a separate program.
The next chair inherits the work
At the November handover, Aiko gives the new chair access to vendor history, the stall map, sponsor records, volunteer notes, and the rain plan. The festival keeps its records through the role change.
Describe what you want to build
Kliv builds from your description, so the more detail you give, the closer the first version. Include the records, approvals, payments, public pages, and handover details you need. Here are three to build on:
Street festival HQ
Vendors, stalls, stage, sponsors, and volunteers.
“Build an organizing app for our annual street festival. Vendors should apply with insurance certificates, the committee should approve or decline each application, approved vendors should pay a $225 stall fee online, the stall map should have numbered spaces that cannot be double-booked, sponsors should have $600 and $1,500 invoice tiers, the public stage program should update from the same records, and volunteers should sign up for shifts with capacity limits.”
Cultural festival organizer
Performance groups, procession order, bilingual program, and sponsors.
“Build a festival app for our cultural association. Performing groups should apply with tech notes, the committee should set a procession lineup, the public program should publish in English and Japanese, sponsors should upload logos, and sponsor recognition should appear only after the invoice is marked paid.”
Harvest fair toolkit
Exhibitors, judging, volunteers, and day-of schedules.
“Build a county harvest fair app with exhibitor entries by category, judging scoresheets for each class, volunteer shift signups with capacity limits, a printable day-of schedule, and after-action notes the next committee can reuse.”
How the festival work connects
Applications become records. Vendor applications wait in a review queue. Approving one can create the stall assignment and the fee together, so the decision is visible to the whole committee.
Payments run through the association’s account. Stall fees and sponsor invoices can be paid online through the association’s own Stripe account. Paid status is a record the treasurer can report from.
Files stay attached to the right people. Insurance certificates, stage plots, and sponsor logos live with the vendor, act, or sponsor record. A scheduled reminder can flag certificates that expire before festival week.
The public site reads the same data. The program, vendor list, and map can publish on the association’s own domain from the same records the committee edits.
A festival is one kind of event. The events solutions page covers conferences, concert nights, and other event workflows.
Common questions
What exactly is Kliv?
Kliv is an AI that builds custom web apps from a description. You tell it how your festival works, and it builds the records, screens, public pages, and rules around that process.
Do I get a real app, or a template?
A real app. The vendor records, stall map, sponsor invoices, program, and roles are built for your festival, not filled into a fixed event template.
Can I change it after it’s built?
Yes. You can ask for new fields, new approval steps, a different sponsor tier, or another public page later, and Kliv updates the app.
The festival is free. What are payments for?
Free admission can still mean paid stall fees, sponsor invoices, memberships, or donations. Those can run through the association’s own Stripe account if your festival collects them.
Can vendors see each other’s applications?
No. A vendor login can show that vendor’s own application, documents, stall, and fee status. Committee records stay visible only to committee roles.
Can the stall map prevent double-booking?
Yes. Stall assignments are records with uniqueness rules, so one numbered space cannot be assigned twice.
Can the public program update during the event?
Yes. The public schedule can read from the same stage-program records the stage manager edits.
Can volunteers sign up for shifts?
Yes. Shifts can have capacities, roles, and check-in status, so the committee can see where help is still missing.
Can I use my own domain?
Yes. The public festival pages can run on your association’s own domain.
Will the site show up in search?
Yes. Public pages are prerendered and readable to search engines, with a sitemap generated for the site.
Do I need a separate CMS?
No. The app is its own admin. Committee members edit vendors, program rows, sponsor records, and page text in the same system.
Can the next committee take over easily?
Yes. Roles can be reassigned while the records stay put: vendor history, maps, sponsors, notes, and documents remain in the app.
Can I move off Kliv later?
Yes. The code syncs to your own Git repository, so leaving is a git pull, not a rebuild.
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Give next year’s committee a head start
Describe how your festival runs: vendors, stalls, sponsors, program changes, volunteers, payments, and handover notes. Kliv builds the system around those details.