Sports & Recreation
Build a sports club membership system
Kliv is an AI app builder. Describe the club system you need — family accounts, per-team fees, coach rosters, schedules, and match-day duties — and it builds it for your club.
Just enter your idea into the text box and AI will build it for you
What is Kliv?
Kliv isn’t a club platform you configure around someone else’s idea of a club — it’s an AI that builds software for you.
You describe the app you need in plain words, and Kliv builds it: the database, the logic, the screens, and the admin tools. What you get is a real web app that’s yours, on your own domain, and you can change it later by asking. It isn’t a template.
On this page, that app is a sports club membership system. Kliv builds all kinds of web apps; club membership is one example.
Why build your own club system?
Many club tools assume one person signs up, pays one fee, and joins one list. Real clubs are messier. One family may have three children on three teams. Veterans and U9 players may pay different fees. The fee table may have been voted through at the annual meeting.
Kliv builds around those decisions. The family account, member record, season fee, coach roster, training schedule, and duty list live in one database, so “who has paid” and “who may play” can be the same list.
What the club keeps track of
The app keeps the records a volunteer-run club needs, with rules attached to each one.
Members and families
A family account holds guardians and children: one sign-in, three children, one invoice. A family sees its own fees and duties, not anyone else’s.
Teams and seasons
Each team has its roster, coaches, and season fee. A coach signs in to their own team view; the full membership register stays out of reach.
Training and match days
Every team’s pitch slots live on the shared calendar. Two teams can’t book pitch B at 18:00 because the clash is refused when the schedule is saved.
Fees from the annual meeting
Annual membership and per-season training fees sit in the catalog. A paid fee opens the season for that player, and a lapsed fee closes it on the grace terms the board set.
The duty roster
Kiosk shifts and match-day duties are slots families claim themselves. The app counts who has taken their share, so the same few families do not carry every spring.
The clubhouse agent
The agent answers questions from the club handbook and calendar, such as when U11 trains during autumn break. Signed in, a parent can ask about their own family’s fees and nothing beyond them.
An example: the Larsson family’s football club season
Here’s how one club might use it. It’s only an example — you would describe your own teams, fees, schedules, and duty rules.
Registration covers the whole family
The Larssons register three children from one account. Each child lands on the right roster, and one invoice covers the annual fee plus three age-group training fees.
Team schedules reach the right people
Training times publish per team: U9 on Tuesdays at 17:00, U13 on Thursdays. When a time changes, only the affected roster is notified.
A failed card is handled without chasing
A renewal fails because a card expired. Retries run, an email links to the payment page, and the family fixes it from a phone at work.
Duty slots are claimed by families
The roster shows the Larssons have not taken a shift yet. They claim the May 14 match kiosk slot, and a reminder goes out the evening before.
The summer cup stops at its cap
Cup sign-up has a hard cap of 120. The 121st registration is refused at purchase, by the database, before anyone has to send an apology email.
The season closes with a clear report
Fees reconcile, unpaid families are gated from next season’s registration if that is the board’s rule, and the treasurer has a report instead of a weekend of cleanup.
Describe the club system you need
Kliv builds from your description, so the more detail you give, the closer the first version. Include the teams, fees, schedules, duties, and access rules.
Football club families
Family accounts, fourteen teams, and match-day duties.
“Build a membership system for our football club with family accounts, an annual £45 club fee, per-team season fees for fourteen teams, coach roster access, Tuesday and Thursday training schedules, and a match-day volunteer duty schedule families can claim themselves.”
Tennis club courts
Paid memberships that open court booking.
“Build a tennis club app with £180 annual adult memberships, £75 junior memberships, court booking that opens only for members whose fees are paid, and junior training groups with coach rosters and term fees.”
Gymnastics levels
Level groups with capped class sizes and waitlists.
“Build a gymnastics club system where parents register children into Bronze, Silver, and Gold level groups, each class is capped at 18, parents pay £120 per term, and waitlisted families get an email when a place opens.”
How the pieces hold together
Test the fee year first. In the Sandbox, you can run renewals, failed cards, grace periods, and next-season registration on test payments and simulated time before members see the system.
Access rules can be proved. A Scenario test can sign in as a coach and try to read the full member register. It runs against a disposable copy of the database and produces a receipt showing what was refused and why.
The club keeps continuity. Boards rotate, but the club’s data stays in its own database, and the app’s source syncs to a Git repository the club controls.
Fees that open gates and lapses that close them are part of the wider membership picture.
Common questions
What exactly is Kliv?
Kliv is an AI that builds custom web apps from a description. For a sports club, that means a real membership system built around your teams, fees, schedules, and duties.
Do I get a real app, or a template?
A real app. Kliv builds the database, rules, screens, and admin views for your club. It is not a pre-made club theme.
Can I change it after it’s built?
Yes. You ask for changes in plain words, such as adding a new fee type or changing a duty rule, and Kliv updates the app.
Can one parent manage several children?
Yes. One family account can hold multiple children, each on their own roster, with one invoice for the family.
How do per-team fees work?
The catalog holds prices per team or age group. A family’s invoice combines the annual fee with each child’s season fee, and payment can run through checkout on the club’s own Stripe account.
What do coaches see?
Coaches see their own team: roster, player contacts, and training schedule. Row rules keep other teams and the full register out of reach.
Can families claim volunteer duties themselves?
Yes. Duties can be open slots that families claim from their own page, with reminders before the shift.
Can the system stop overbooking events?
Yes. Caps such as a 120-player cup limit are enforced when someone signs up, so the extra registration is refused before payment.
Can we use our own domain?
Yes. The app can run on your own domain.
Can we move off Kliv later?
Yes. The app’s source syncs to your own Git repository, so leaving is a git pull, not a rebuild.
Will volunteers need to maintain the database?
No. You manage the app through the admin screens and through conversation with Kliv. You publish changes when they are ready.
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Build the system your club actually voted for
Describe the teams, fees, schedules, and duties in detail. Kliv builds the club system around those rules.