Healthcare
Build a patient management system
Kliv is an AI app builder. Describe your patient management system, and it builds episodes of care, notes, exercise programs, outcome scores, appointments, and recalls around your clinic.
Just enter your idea into the text box and AI will build it for you
What is Kliv?
Kliv isn’t a clinic diary or a hospital system — it’s an AI app builder that builds software for you.
You describe the app you need in your own words, and Kliv builds it: the database, the roles, the screens, the patient portal, and the workflows. What you get is a real application that’s yours, on your own domain. You can change it later by asking for changes. It isn’t a template clinic form.
On this page, that app is for patient management in a clinic: episodes of care, session notes, exercise programs, outcome scores, appointments, waitlists, and recalls. Kliv builds all kinds of web apps; this is one example.
Why build your own patient management system?
Jonas runs a four-clinician physiotherapy clinic. The clinic’s unit of work is not just an appointment. It is an episode of care: one shoulder, twelve weeks, eight sessions, a home program, outcome scores, discharge, and a six-week follow-up.
Kliv builds the system around that episode. Notes, exercises, outcome scores, appointments, and recalls all attach to the patient’s care record, so clinicians do not translate their work into a diary that was built for something else.
What the caseload holds
Six records carry a clinic’s day, with access rules around each one.
Patients and episodes
A patient can have more than one episode. This year’s knee and last year’s back stay separate, with their own clinician, timeline, and outcome.
Session notes
Each visit note belongs to its episode. Treating clinicians can read and write the notes their roles allow, while reception can manage the diary without seeing clinical detail.
Home-exercise library
The clinic’s own exercise videos live in the file store. A program assigns selected clips to one patient, who sees exactly their program after signing in.
Outcome measures
Scores captured at intake, mid-episode, and discharge plot progress on the episode. The graph supports conversations with patients and referrers.
Appointments and waitlist
Bookings run per clinician. A late cancellation can offer the slot to the waitlist automatically, so gaps do not depend on manual calls.
Discharge and recalls
Closing an episode can schedule the six-week check-in email immediately, before anyone has a chance to forget it.
An example: Jonas’s physiotherapy clinic
Here’s how one clinic might use it. It’s only an example — you would describe your own roles, episodes, notes, exercises, outcome measures, and recall policy.
A new episode starts at intake
A patient arrives with a shoulder injury. Jonas opens a new episode with the clinician, presenting problem, first outcome score, and planned review points.
Each visit adds to the same timeline
Session notes attach to the shoulder episode, so the story reads from intake through treatment instead of being scattered across appointment notes.
The home program is private to that patient
The clinician assigns three exercise videos from the clinic library. The patient signs in and sees those clips, upcoming appointments, and nothing from another patient.
Outcome scores show the arc
At mid-episode and discharge, the same measure is captured again. The progress graph is available for the patient conversation and the referrer summary.
Discharge schedules the recall
When the episode closes, the six-week check-in email is scheduled. If the patient replies needing review, the clinic can book from that thread.
Describe the patient system you want
Kliv builds from your description, so the more detail you give, the closer the first version. Include roles, episodes, notes, patient portal rules, outcome measures, and recalls. Here are three to build on:
Physio episode tracker
Episodes, notes, programs, and outcomes.
“Build a patient management system for my physiotherapy clinic. Each patient can have multiple episodes of care, clinicians write per-visit session notes, each episode has outcome scores at intake and discharge, patients see assigned home-exercise videos, and discharge schedules a six-week recall email.”
Chiropractic care plans
Visit plans and reviews.
“Build a chiropractic clinic system with care plans of 8 or 12 scheduled visits, progress reviews every six visits, private patient pages for exercises and appointments, and reception access to bookings without access to clinical notes.”
Speech therapy caseload
Goals, sessions, and parent practice.
“Build a caseload system for a speech therapy practice with therapy goals per child, session notes, home-practice videos parents can watch, term progress summaries, and role-based access for clinicians and reception.”
How it comes together
The patient portal shows one patient. Programs, appointments, and videos answer only to the patient who signed in. There is no useful hidden URL into someone else’s record.
The exercise library stays reusable. Record a demonstration once, assign it many times, and retire or update it when the clinic’s technique changes.
Recalls run on schedules. Discharge can write the future check-in at the same moment it closes the episode. Follow-up stops depending on whether the front desk has a quiet day.
Policy becomes a rule in the app. Which roles read notes, what patients see, and how long records are kept are policies you define. The regulatory obligations remain yours; the app makes the enforcement less manual.
A clinic often accumulates many small systems. The internal-tools overview shows how those can be built without adding another generic vendor.
Common questions
What exactly is Kliv?
Kliv is an AI app builder that builds custom web apps from a description. For patient management, it can build patient records, episodes, notes, exercise programs, outcome tracking, appointments, waitlists, and recalls.
Do I get a real app, or a template?
A real app. It is built around your clinic’s workflow, roles, episode structure, patient portal, and recall policy.
Can I change it after it’s built?
Yes. You can change note fields, outcome measures, roles, portal content, recall timing, and reports later.
Can patients see their own program online?
Yes. A patient can sign in to see assigned exercises, videos, and appointments for their current episode.
How is access controlled inside the clinic?
By role and by record. Treating clinicians can read clinical notes; reception can manage the diary without the clinical view; owners can see operational summaries without opening individual notes.
Can we track outcomes across the whole clinic?
Yes. Because scores live on episodes, clinic-level views can summarize improvement by condition, clinician, or referral source.
What happens after discharge?
The episode closes, its history stays intact, and the recall email can already be scheduled. If the patient returns later for something new, a new episode starts.
Can we start from current spreadsheets?
Yes. You can describe the columns and import the roster and open episodes, then compare the new records before retiring the spreadsheet.
Does this replace our legal or clinical obligations?
No. Your regulatory duties remain yours. Kliv builds the workflow and access rules you describe; it does not decide clinical policy for you.
Can I use my own domain?
Yes. The clinic app and patient portal can run on your own domain.
Do I need a separate CMS?
No. The app can be its own admin for exercises, patient programs, recall templates, and clinic content.
More in this category
Built by Creators
Explore What's Possible
See real applications built with Kliv by developers and creators worldwide
Memory Café Coordination Tool
A warm platform for dementia-friendly cafés, connecting caregivers, volunteers, and coordinators.
Remit Record
Track remittances and household budgets seamlessly.
Next Page Book Club
Manage your book club easily with proposals, voting, and history tracking.
Northfern Tattoo Studio
Portfolio and booking site for Northfern Tattoo Studio.
Campo Agua Gestión
Sistema de gestión del agua comunitario para aldeas.
つくりて — 伝統工芸職人サイト
職人が作品を展示し、受注管理を行うサイトです。
Tidal Surf Reports
Crowd-sourced surf condition tracking app.
Riverside Commons HOA Management
A portal for HOA management at Riverside Commons.
よやくん — レストラン予約管理
小規模レストラン向けの予約管理サイトです。
Troop 214 Scout Management
A management tool for Scout Troop 214, focused on outings, advancement, and communication.
Te Kura Kaupapa Māori Whānau Board
A whānau coordination tool for Māori-medium schools.
Tsev Nyeem Ntawv Library
Mobile library coordinator for Hmong and Lao communities.
Memory Café Coordination Tool
A warm platform for dementia-friendly cafés, connecting caregivers, volunteers, and coordinators.
Remit Record
Track remittances and household budgets seamlessly.
Next Page Book Club
Manage your book club easily with proposals, voting, and history tracking.
Northfern Tattoo Studio
Portfolio and booking site for Northfern Tattoo Studio.
Campo Agua Gestión
Sistema de gestión del agua comunitario para aldeas.
つくりて — 伝統工芸職人サイト
職人が作品を展示し、受注管理を行うサイトです。
Tidal Surf Reports
Crowd-sourced surf condition tracking app.
Riverside Commons HOA Management
A portal for HOA management at Riverside Commons.
よやくん — レストラン予約管理
小規模レストラン向けの予約管理サイトです。
Troop 214 Scout Management
A management tool for Scout Troop 214, focused on outings, advancement, and communication.
Te Kura Kaupapa Māori Whānau Board
A whānau coordination tool for Māori-medium schools.
Tsev Nyeem Ntawv Library
Mobile library coordinator for Hmong and Lao communities.
Build it around the episode of care
Describe your patients, episodes, notes, exercise programs, outcome scores, appointments, and recalls in as much detail as you like. Kliv builds the system around that work.